Accurate Time Tracking & Workforce Management

The Problem

Manual tracking of attendance, overtime, and project allocation leads to disputes and errors. Payroll becomes a monthly headache, and project cost allocation is guesswork at best.

Real Experience

A consulting firm tracked employee hours in Excel spreadsheets. At month-end, discrepancies between employee records and manager approvals caused delays in payroll processing. Project profitability analysis was impossible because hours weren't accurately allocated to specific projects or clients.

The Solution

Digital time tracking records attendance, overtime, absences, and project hours automatically, with workflows for leave requests and approvals. Integration with project management and payroll systems ensures accuracy and transparency.

Key Recommendations

• Implement automated time capture systems (biometric, mobile, or web-based)
• Integrate time tracking with project management for accurate cost allocation
• Establish clear workflows for leave requests and approvals
• Enable employees to view and verify their own time records
• Connect time data to payroll and financial systems

Mistakes to Avoid

• Not categorizing hours correctly by project, task, or cost center
• Missing integration with project management systems
• Allowing manual time entry without validation or approval workflows
• Failing to track overtime and leave balances accurately
• Not providing employees with visibility into their own time records